AI WhatsApp Receptionist
AI Chat Receptionist
Every enquiry answered in seconds, day or night. Your AI receptionist replies on WhatsApp, answers questions about your business, books the appointment and sends the reminder, then hands over to your team when a person is needed.
In short: TheCreatology sets up an AI receptionist on your official WhatsApp Business number. It is trained on your services, prices and FAQs, books into your calendar, records every lead in your CRM or Google Sheet, and passes the chat to a team member whenever a customer asks for one.
Enquiries arrive when nobody is free to answer
Most customers message more than one business and go with whoever replies first. A busy front desk cannot keep up.
- Messages that come in after hours wait until the next morning, and by then the customer has booked elsewhere.
- Staff answer the same ten questions about timings, prices and location all day.
- Appointments are booked by hand, double-booked, or forgotten without a reminder.
- Nobody knows how many enquiries came in this month, or which ones turned into customers.
How it works
You see the result. We look after everything behind it.
A customer messages
They write to your WhatsApp number from an ad, your website or Google, in English or Hindi.
Your AI replies
It answers from your own information, asks the right questions and offers open slots from your calendar.
Your team takes over
Bookings land in your calendar and CRM. Anything unusual is handed to a person with the full chat attached.
What it does for you
Answers questions
Timings, prices, services, location and offers, in the tone you choose.
Qualifies leads
Asks budget, requirement and timeline, then tags hot leads for a call back.
Books appointments
Offers real open slots from Google Calendar or Cal.com and confirms them.
Sends reminders
A reminder the day before and an hour before, with a one-tap reschedule.
Follows up
A polite nudge to customers who went quiet, and a review request after the visit.
Reports to you
A weekly summary of enquiries, bookings and the questions people asked most.
What changes
Replies in seconds
Every message gets an answer straight away, including nights, Sundays and holidays.
Fewer missed bookings
Reminders and easy rescheduling cut the no-shows that cost you an empty slot.
Hours back for your team
Your staff only step in for the conversations that really need a person.
Who it is for
- Clinics, dentists and diagnostic centres
- Salons, spas and fitness studios
- Real estate developers and brokers
- Coaching institutes and schools
- Restaurants and cloud kitchens
- Local service businesses: repairs, cleaning, interiors
Pricing
Fixed scope, fixed price, agreed before we start. GST extra.
Starter
From ₹45,000
One WhatsApp number answering your FAQs and capturing leads.
- Trained on your FAQs and price list
- Leads saved to Google Sheets
- Hand-over to a team member
- 30 days of support
Growth
From ₹90,000
Bookings, reminders and your CRM, connected.
- Everything in Starter
- Calendar booking and reminders
- CRM integration
- Weekly summary report
Custom
Let’s talk
Several branches, languages or systems.
- Multiple numbers or branches
- Payments and order status
- Custom integrations
- Priority support
Frequently asked questions
Will my customers know they are talking to AI?
Yes, if you want them to. We recommend saying so in the first message. Most customers care more about a quick, correct answer than who gives it, and they can ask for a person at any time.
Do I need a new WhatsApp number?
We use the official WhatsApp Business API, which needs a number that is not already on the WhatsApp app. You can move your existing number across or use a new one. We handle the Meta verification for you.
What happens when the AI does not know an answer?
It says so politely and hands the chat to your team with the full conversation, so the customer never has to repeat themselves. Every gap becomes a new answer it learns.
Are there running costs?
Yes. Meta charges per conversation and the AI has a small usage cost. For most small businesses this is a few hundred to a few thousand rupees a month. We show you the estimate before you start.
Can it reply in Hindi?
Yes. It replies in the language the customer writes in, including Hindi and Hinglish.
Never miss another enquiry
Tell us how customers reach you today. We will show you what your AI receptionist would say.